00 / Dominium Property Manager
Every buyer matched to the right property, all the time
Dominium Property Manager is our own property application, built into the PremiumClients CRM. It runs your listings, developments and transactions, and in the background it keeps matching every active buyer with the right property, learning from everything your clients and agents tell it.
Match profile
Three bedrooms with a sea view, ready to move in within six months
Why it matches
- Inside the budget agreed with the agent
- Sea view and three bedrooms, as asked in the last call
- Similar to the two homes the client liked on her list
Add to her list and notify the agent
Illustrative example of a match in the Property Manager.
- Two-way matching, always on
- Learns from client and agent feedback
- Branded pages for every client
- Built into the PremiumClients CRM
01Two-way matching
Matching that keeps working while your agents are busy
Every active buyer is matched against every property and development, and every new property against every active buyer. Each match shows a score and the reasons behind it, and it gets sharper with every reaction from a client or an agent.
Both directions, automatically
New buyers are matched to your properties and new properties to your buyers, including developments and, if you switch it on, external properties.
The reasons, not just a score
Every match shows a match percentage and why it fits: budget, location, type, timing and the wishes the buyer actually mentioned.
Reads the whole conversation
Matching uses the client's details, conversation history, notes and what the agent adds, not only a search filter.
Learns from every reaction
A thumbs up on a list, a comment, a viewing report: every reaction tells the matching what to suggest next, and what to stop suggesting.
Your rules for who is matched
Decide which clients are matched, for example buyers in chosen pipeline stages or with an active tag, and which details and context it may use. It works from day one, and you can change it at any time.
Alerts without the noise
Agents follow the clients and properties they care about, and admins can alert every agent when one of their buyers fits an own listing. Matches are grouped, so one new property never means a hundred messages.
One place to work every match
Every client, property and development has its own matches tab, and the Matches workspace brings them together. From there you send tailored information to one client or to many at once.
02Lists, alerts and landing pages
Branded property pages your clients actually answer
Turn matches into a personal list page under your own brand. Clients are alerted when something on their list changes or a new match arrives, and they react to each property with a thumbs up, a thumbs down or a comment.
Prepared for you by your agent
Homes near Marbella with a sea view
- Penthouse in EsteponaLiked by the client
- Villa in BenahavísComment: can we see it on Saturday?
- Apartment in Nueva AndalucíaNot for us, too far from the beach
Illustrative example of a client list page with feedback.
Personal list pages
A branded page per client with the properties you selected, shared with one link and always up to date.
Alerts that keep clients engaged
Price changes, status changes and new matches reach the client and the agent automatically.
Feedback on every property
Clients like, dislike or comment on each property, the assigned agent is told straight away, and the matching uses it for the next suggestions.
Branded landing pages
A page for any property or development under your own brand, built from the details already in the system.
03Viewing preparation
A viewing day planned in minutes, presented like a private tour
Choose the client, the days and the properties, or start from their list, and press Prepare visit. The Property Manager suggests the route, writes a summary for each property and builds a branded visit plan the client opens on a phone or tablet.
Route and timeline
A visit order based on where the properties are, with drive times and a timeline, so the client knows exactly how the day will go.
A summary for every stop
The area, the potential, schools, shops and things to do nearby, so every viewing comes with context.
A visit portal and a printed plan
A branded visit page with a page per property, and a branded PDF with one page per property for those who like paper.
The developer one click away
Linked developer and vendor contacts sit next to each property, so the agent can arrange the viewings straight away.
Day 1
Estepona and Benahavís
- Pick-up at your hotelYour agent meets you in the lobby
- Coffee near the first project10 minutes' drive
- Viewing: penthouse in EsteponaSea views, three bedrooms, walk to the beach
- Viewing: villa in Benahavís15 minutes' drive, schools and golf nearby
Illustrative example of a client's visit plan.
After the viewing
The next step is ready before you are back in the car
- 01
The agent records the client's reaction to each property and the outcome of the day.
- 02
The matching proposes better options for the next visit, ready to plan with an appointment.
- 03
When a client wants to buy, a pending transaction opens, the sales opportunity moves to negotiation and the agent sees the next steps.
04Inventory
Listings, developments and external properties, each in its place
Your own listings, the developments you sell and the properties you find elsewhere, with the details real estate needs and linked to the right people.
Listing management
Built and plot size, orientation, energy rating, images and tours, with titles and descriptions translated automatically.
Developers, developments and vendors
Developers, projects and units, partner agencies and seller clients, added by hand or from a feed, with contact people, internal notes and linked properties.
External properties
Paste a link from another website and the property becomes a branded page you can share. It stays apart from your own inventory, is checked for price and status changes, and is archived with a reason when sold.
XML feed import and export
Import and export Kyero v3, XML2U, REDSP and custom XML feeds, and publish to Idealista with images, videos and virtual tours.
Property and development pages
Every listing and development can be shared as a branded page, built from the details already in the system.
Property sharing between agencies
A built-in MLS lets partner agencies share properties and work deals together, at no extra cost.
05Transactions and compliance
From reservation to commission, every sale on record
Pending deals, completed sales and the paperwork around them, connected to the property, the client and the sales pipeline.
Marked as sold
- Property
- Penthouse in Estepona, unit 4B
- Final price
- Recorded
- Commission
- Calculated from % or €
- Split
- Two agents and a partner agency
- Documents
- Uploaded
Update the client and close the deal
Illustrative example of a transaction record.
A real transactions register
Buyer, seller and commission transactions, pending, cancelled or sold, with past sales imported so the history is complete.
A complete record at every sale
When a deal is marked as sold, the agent records the final price, the unit, the commission, the partner agency and the documents before it closes.
Commission splits that add up
Commission shared between internal agents and external partners, calculated for you.
The CRM updates itself
The client's record receives the details of the property they bought, and the sales opportunity moves to won.
KYC and AML for every client
A live checklist built around Spanish anti-money-laundering rules, document upload, form templates and a secure link where clients fill in, sign and upload their details.
06AI assistant
An assistant that knows your properties and your clients
Ask in plain language. The assistant works with the same properties, clients, lists and viewings as your team, and suggests the next step on its own.
- Find properties for a client and explain why they fit
- Build a list or a visit plan in a few sentences
- Point out new matches and clients who need a follow-up
Talking to the assistant
Find three-bedroom homes near Marbella within the Jansens' budget and put them on their list.
I found six that fit, two of them new since Monday. They liked sea views on their last list, so those are at the top. Shall I plan a viewing day for Saturday?
Illustrative example of a conversation with the assistant.
07Built into the PremiumClients CRM
Part of the CRM, not bolted onto it
The Property Manager works only inside the PremiumClients CRM. That is why every match, list, viewing and sale lands in the right place, and nobody copies anything from one system to another.
Every action updates the client
Matches, list feedback, viewings and sales update the client's record, the sales pipeline, notes and tasks.
Each agent sees their own work
Agents see their own clients and visits. Admins see the whole agency and decide who is notified about what.
In the field too
A mobile app for agents to record viewings and photos on the spot, even where reception is poor.
Configured as part of Dominium
We set it up around the way your agency works as part of the Dominium transformation, starting with the audit.
See what the Property Manager would change for your agency
Explore Dominium
Continue the conversation
Dominium
See the full Dominium business transformation.
CRM and ERP implementation
Explore customised CRM implementation.
Real estate
See how we work with real estate teams.
08Questions
Questions about the Property Manager
What is Dominium Property Manager?
Does the Property Manager work with other CRMs?
How does the matching decide what fits?
How do client and agent feedback improve the matches?
What are external properties?
What does the client see in a visit plan?
How are transactions and KYC handled?
Which feeds and portals does it work with?
Next step
See the Property Manager working on your properties
Every Dominium engagement starts with an audit of how your agency works today. We show where matching, lists and viewings would save your team time.